§ 11.118. Duties of the Administrative Services Division.

The duties of the Administrative Services Division shall include:

(a)

Maintain all personnel, payroll and purchasing files and records.

(b)

Maintain records of all physical inventories of Council equipment, and update this inventory annually.

(c)

Maintain all physical facilities and meeting spaces under the control of the Council, in proper condition for use by the Council. The Division shall develop a system of allowing the fair use of meeting facilities for legitimate City functions, provided that no such usage shall interfere with the needs of the Council.

(d)

Prepare periodic budget reports for the Council Secretary.

(e)

To the extent authorized by the Council Secretary, assign and provide supervision for all other support employees of the Division, including the staffing of the Council reception area and Council Aides.

(f)

Generally, assist Executive Council Assistants appointed by individual Council members in the performance of their duties.

(g)

The maintenance of administrative records shall be coordinated with the Chief of Legislative Services.

(h)

Perform such other duties and tasks as may be assigned by the Council Secretary, the Council President or the Council.

(Ord. 1999-418-E, § 1; Ord. 2000-793-E, § 1)