§ 15.106. Public Meetings minutes.

(a)

Each Council member is responsible for the taking and preparation (or delegation thereof) of the minutes of each Council Public Meeting noticed by that Council Member, in a manner as required by F.S. Ch. 286, and subsection (c) below.

(b)

The Director/Council Secretary shall be responsible for developing and implementing procedures for assuring:

(1)

Minutes are written for all noticed Council Public Meetings;

(2)

Minutes are filed; and

(3)

A system for the maintenance and retrieval of minutes is developed for all minutes of Council Public Meetings.

(c)

The minutes of every Council Public Meeting conducted between two or more Council Members outside of the regular Council meeting or committee meeting structure shall reflect, at a minimum:

(1)

The location, date and time the meeting commenced and adjourned;

(2)

The members of the Council, other public officials and employees, and registered lobbyists in attendance;

(3)

The substance of the discussions and positions presented by the persons in attendance.

(d)

A copy of the minutes of all noticed Council Public Meetings shall be kept, with the notice to such meetings, by the Legislative Services Division. The Legislative Services Division shall develop such systems and policies as are necessary for the orderly filing, maintaining and retrieval of minutes.

(e)

No less than once every 30 days, the Legislative Services Division shall review notices of all Council Public Meetings to ensure that copies of the minutes of all applicable public meetings have been placed on file in the Legislative Services Division.

(Ord. 2007-733-E, § 1; Ord. 2010-135-E, § 1)