§ 106.344. CRA Board approval process for budget allocations and transfers; CRA Budget Allocation/Transfer Form required.

(a)

CRA Budget Allocation/Transfer Form . Prior to an allocation or transfer by a CRA Board permitted under Section 106.341 and Section 106.342 of this Subpart or a Category expenditure that requires contract approval by the CRA Board, the CRA Board Administrator shall complete and sign a CRA Budget Allocation/Transfer Form, which shall include the amount and description of the expenditure or transfer request. If the expenditure is a Plan Capital Project, the CRA Board Administrator shall also complete a CRA Capital Project Information Sheet. The CRA Board Administrator shall route the completed CRA Budget Allocation/Transfer Form, and, as applicable, the CRA Capital Project Information Sheet, to the Budget Officer, or designee, and the City Comptroller, or designee, for verification of the amount of funds available in the applicable CRA Budget Category referenced on the CRA Budget Allocation/Transfer Form. The Budget Officer and the City Comptroller shall sign and return the CRA Budget Allocation/Transfer Form to the CRA Board Administrator within ten business days of receipt.

(b)

Written Board Resolution . After the CRA Board Administrator has received a signed CRA Budget Allocation/Transfer Form from the Budget Officer and City Comptroller, the CRA Board Administrator shall prepare for the CRA Board's approval a written board resolution containing the following minimum information:

(1)

A reference in the Plan that authorizes the expenditure;

(2)

The expenditure request amount or transfer request amount, as applicable;

(3)

An authorization to procure services pursuant to Chapter 126, Ordinance Code, as applicable;

(4)

Contract approval and execution authority, as applicable;

(5)

A completed CRA Budget Allocation/Transfer Form signed by the Budget Officer, or designee, and City Comptroller, or designee;

(6)

Necessary account information; and

(7)

As to Plan Capital Projects, a completed CRA Capital Project Information Sheet.

The CRA Board Administrator shall present a proposed board resolution to the CRA Board for approval at a publicly noticed CRA Board meeting. All written board resolutions shall be numbered and shall refer to the year in which the resolution was adopted. The CRA Board may approve, disapprove, or modify the proposed board resolution in its sole discretion.

(c)

Required Notice to Mayor's Budget Review Committee (MBRC), City Comptroller and other City departments. A copy of the final approved CRA Board resolution shall be signed by the CRA Board Chair and filed with the Mayor's Budget Review Committee, the City Comptroller and the Chief Administrative Officer ("CAO") for recordkeeping and coordination purposes. The CRA Board Administrator shall keep copies (electronic or hard-copy) of all approved CRA Board resolutions. Upon receipt of the final approved CRA Board resolution, the City Comptroller shall establish appropriate accounts and CRA Trust Fund Activities in the amount of the CRA Board approved expenditure or transfer request. Upon receipt of the final approved CRA Board resolution, the CAO shall coordinate with the appropriate City departments to implement the Program, Plan Capital Project, or Plan Professional Service, as applicable.

(Ord. 2018-555-E , § 3)