§ 126.203. Multi-step competitive sealed bidding process.

Upon the recommendation of the Chief and approval by the GGAC, the formal procurement of supplies, contractual services and capital improvements may be purchased by formal written contract and/or agreement based upon an award via Competitive Multi-Step Sealed Bidding, whereby, in addition to the requirements set forth in Section 126.202, hereof, for Competitive Sealed Bidding, an invitation for multi-step sealed bids shall require bidders to submit: (i) an unpriced technical offering; and (ii) a priced bid (bidders may request confidential designation for those portions of the unpriced technical offering that contain information only to be viewed by the Division, such as trade secrets, proprietary data, or other confidential information).

(a)

Invitation for multi-step competitive sealed bids. The invitation for bids and public notices under this Section shall be governed by the requirements of Section 126.202(a), hereof, and shall establish the place, date(s) and time(s) at which both the technical offering and the priced bid must be submitted (the technical offering and the priced bid shall be submitted in separate sealed envelopes). The invitation for bid may require the priced bid be submitted either simultaneously with or subsequent to the technical offering; however, whether submitted simultaneously with or subsequent to the technical offering, the priced bid shall not be considered unless the technical offering is found to be acceptable and/or responsive, in that the technical offering meets or exceeds the objectively measurable evaluation criteria or factors only as set forth in the solicitation. If, prior to the submission of the priced bid, a particular bidder's technical offering is found to be unacceptable, said bidder shall be provided prompt written notice of the same, and its priced bid shall not be considered. Technical offerings, priced bids and tabulations received and/or generated by the Division pursuant to this Section are exempt from public inspection or disclosure until such time as the Division provides notice of a decision and/or award regarding the same or within ten calendar days after bid opening, whichever is earlier (for public inspection or disclosure exemption purposes, technical offerings and the evaluation thereof shall be considered separately from priced bids and tabulations).

(b)

Acceptance, evaluation, corrections, withdrawal and award. Issues regarding the acceptance, evaluation, correction and withdrawal of unpriced technical offerings and priced bids under this Section shall be governed by the requirements of Sections 126.202(b) and (c), hereof. Awards under this Section shall be governed by Section 126.202(e), hereof.

(Ord. 2004-602-E, § 4)

Editor's note

Ordinance 2007-839-E, § 18, authorized updated department/division names pursuant to reorganization.