§ 111.830. Library Conference Facilities Special Revenue Fund.

There is hereby established a special revenue fund to be known as the Library Conference Facilities Special Revenue Fund , the "Fund." All funds and interest thereon received by the Jacksonville Public Library that arise out of the leasing and operation of the conference facilities of the Main Library and meeting space at other library branches (collectively the "Conference Facilities") shall be deposited in the Fund and shall be accounted for separately within the Fund. The intent of the Council is that the Fund shall provide resources to establish and maintain a quality of service that will attract the best and highest use by the community as a competitive venue for first-class events and provide sufficient means for capital needs associated with a first-class Conference Center. As initially authorized in Ordinance 2006-237-E and modified by Ordinance 2014-474-E, the Board of Trustees of the Jacksonville Public Library ("Trustees") or their designee is authorized to determine what spaces shall constitute the Conference Facilities, lease the Conference Facilities, and set a fee schedule. The Chairperson of the Trustees (or the Chairperson's designee) shall file with the Council Secretary and the Council Auditor a copy of said fee schedule (as it may be revised from time to time).

Sums now or hereafter placed into the Fund, which shall include all interest earned or accrued thereon, shall be appropriated within the City Budget annually for the purposes listed herein. The Library Trustees, utilizing the City's procurement code, are authorized to spend monies from the Fund for the additional costs incurred by the Jacksonville Public Library in leasing the Conference Facilities as appropriated annually by the City budget. The purpose for the expenditures include but are not limited to: marketing, maintenance costs (including repair and replacement of equipment and furnishings), utility costs, custodial fees, costs of security services, and the salaries and benefits for full and part time staffing including compensation for a Conference Facilities Manager. The funds shall not be used for operating costs associated with regular library functions. Any excess funds may be used to purchase books and other library services, materials and equipment as determined by the Trustees, through official action of the Board. The Director of Finance and Administration, or their designee, is authorized and directed to make disbursements from the Fund upon the written requisition of the Chairperson of the Trustees or the Chairperson's designee, subject to the availability of funds in the Fund, and annual appropriation. Any unspent funds remaining from an appropriated City budget or and/or unencumbered in the Fund at the end of the fiscal year shall not lapse and shall carry forward. The Fund shall be reviewed annually as part of the budget process. Within 60 days of the end of each fiscal year, the Chairperson of the Trustees (or the Chairperson's designee) shall file with the Council Secretary and the Council Auditor a statement of all of the previous year's revenues and expenditures from the Fund.

(Ord. 2006-237-E, § 2; Ord. 2006-422-E, § 123; Ord. 2008-210-E, §§ 4, 5; Ord. 2014-474-E, § 1; Ord. 2016-140-E , § 16)

Editor's note— Ordinance 2007-839-E, § 18, authorized updated department/division names pursuant to reorganization.

Note— Former § 110.399.20.