§ 664.204. Execution of agreement.

When the Director of Recreation and Parks has designated a craft and hobby club, an agreement shall be negotiated between the city and the club as provided in Section 664.102(c)(4) and shall be approved and executed as provided in Section 664.204(c). The agreement shall contain at least the following requirements and provisions:

(a)

The craft and hobby club shall have exclusive responsibility for instruction in or demonstration of arts and crafts at the recreation center for which it has been designated, and may sell, at retail prices not lower than the average retail price for similar items charged by commercial retailers in the city, supplies and materials for use by persons engaging or involved in the arts and crafts programs being sponsored or offered by the club. The retail prices shall be set by the Division Chief pursuant to the authority granted by Section 664.102(a), and the club shall observe the established prices and post them in or near the area in which the supplies and materials are offered for sale.

(b)

The craft and hobby club shall be permitted to use a reasonable amount of supplies and materials in its inventory for demonstration and instructional purposes without having to sell the same at retail, but accurate records shall be kept of the supplies and materials expended from inventory for this purpose. Except for the limited purposes of demonstration and instruction, no person shall be entitled to receive or use supplies and materials at any price lower than the established retail prices.

(c)

The craft and hobby club shall not sell, or offer for sale, any finished products resulting from arts and crafts programs, nor shall any person be entitled or permitted to keep finished products except the person who made them. Finished products made by instructors or abandoned or donated by other persons shall be taken into inventory and shall be disposed under the direction of the Division Chief, either by donation to nonprofit organizations or by sale with the sale proceeds being deposited into the General Fund—General Services District.

(d)

The craft and hobby club shall have the hours of operation as fixed or provided for in the agreement.

(e)

The city shall have the right to audit the books, records and inventory of the craft and hobby club at all reasonable times. The club shall maintain accurate and timely records of inventory, revenues and expenditures in such detail as the Division Chief may require. The responsible club officer or member shall be responsible for reimbursing the city the cost of inventory items which are determined by the Division Chief to be unauthorized or unnecessary for the arts and crafts programs being sponsored or offered by the club and other expenditures determined by the Division Chief to be unallowable expenses in accordance with Section 664.207.

(f)

The substance of the provisions of Sections 664.205, 664.206, 664.207, 664.209, and 664.211 shall be made a part of the agreement.

(g)

The craft and hobby club shall annually issue a settlement statement, in a form approved by the Division Chief, of revenues and allowable expenditures. This settlement shall be made under the penalties of perjury by a responsible official of the club, and shall be reviewed and approved by an appropriate employee of the Recreation and Parks Department.

(Ord. 79-905-507, § 2; Ord. 83-591-400, § 1; Ord. 2005-1283-E, § 7; Ord. 2011-732-E)

Editor's note— Ordinance 2007-839-E, § 18, authorized updated department/division names pursuant to reorganization.

Note— Former § 262.204.