§ 106.207. IT System Development Program Budget.

(a)

Annually in July in conjunction with the Budget legislation, an IT Systems Development Program Budget shall be submitted. The IT System Development Program Budget shall include a list of major technology initiatives projects for five years and the funding source for the following fiscal year, coterminous with the budget fiscal year.

(b)

Annually in March, the IT Division shall review and submit the recurring maintenance needs and make recommendation to the City Council Finance Committee in advance of IT Systems Development Program Budget on modifications to the recurring annual capital expenses suggested minimums and targets.

(c)

Similar to the recurring capital maintenance budgets in Section 106.219, the City is establishing appropriate guidelines and parameters for future internet and technologies recurring maintenance budgets. Guidelines that are too low do not provide for adequate funds to maintain the maintenance for ever changing internet, computer, radio, and telephone software and hardware and lead to ineffective, outdated and useless products that can overburden both financial and human resources. Guidelines that are too high may result in excessive demands on the annual budget and limit the City's ability to invest in new projects. A chart establishing the suggested minimums and targets for recurring ITD annual capital expenses is attached to Ordinance 2015-744-E. Such chart shall be reproduced each year and included in the annual IT System Development Program Budget. A detailed explanation shall be provided for any budgeted deviation from the ITD recurring annual capital expenses minimums. Recognizing that the failure to budget for suggested minimums will result in then existing backlogs, the IT System Development Program Budget annually shall include an exhibit of the existing backlogs.

(Ord. 2013-467-E, § 1; Ord. 2015-744-E , § 1)